Job Billing Specialist (Toronto - 6 month term contract), Toronto

Job Description

We are seeking a highly organized, detail-oriented, and experienced Billing Specialist to join our dynamic and collaborative Finance team. This is a key role within our North American operations, responsible for managing the entire billing cycle for a diverse portfolio of client projects across both the U.S. and Canada. Your expertise will directly contribute to the accuracy, efficiency, and integrity of our financial processes.

In this role, you will work closely with the North America Billing Manager, internal teams, and external stakeholders to ensure that billing and invoicing activities are performed on time, in compliance with contractual terms, and aligned with company policies. You will be expected to take full ownership of the billing process—from project and contract setup, to invoicing, timesheet reconciliation, and accounts receivable management.

You will also serve as a point of contact for billing and contract structures, particularly Time & Materials (T&M) and Fixed Fee billing models. This includes ensuring accuracy in project setup, identifying and resolving discrepancies in timesheets and client systems, and communicating effectively with partners, account managers, and clients.

This position is ideal for someone with a strong background in billing, accounting, and client service—especially within a consulting or professional services environment—who is confident working in fast-paced, deadline-driven settings. The successful candidate will bring advanced skills in Excel, Outlook, accounting systems such as SAGE Intacct, and internal time tracking systems, along with the ability to analyze data, manage multiple priorities, and collaborate across departments.

Location & Work Structure:

• Must be based in the Greater Toronto Area with the ability to travel to our downtown Toronto office.
• Potential for extension or transition to full-time, subject to organizational needs
• Role is hybrid, up to 2-3 days in-office per week.

Key Responsibilities:

Billing Setup & Project Management

• Set up new clients and projects in Alibeez (in-house application) and SAGE Intacct.
• Validate data accuracy and follow up with Partners/Account Managers for missing details.

Invoicing & Reconciliation

• Reconcile employee timesheets (internal vs. client-facing systems).
• Prepare accurate invoices for Partner/Account Manager approval—includes Time & Material and Fixed Fee billing.

Accounts Receivable (A/R) Management

• Monitor and manage overdue receivables with internal and external stakeholders.
• Apply cash receipts in SAGE Intacct and perform client account reconciliations.

Project Financial Analysis

• Analyze and manage WIP (Work in Progress).
• Ensure projects are fully invoiced before closure; process closeout entries (profit/loss).

Communication & Documentation

• Manage shared inboxes for invoicing, timesheets, and AR inquiries.
• Support audits, organize digital files, and help develop document archiving policy.
• Collaborate closely with Finance teams across Canada, US, and France.